If you have been asked to plan a company holiday party, then you are in for a treat. Although the entire planning can be fun, it still requires a lot of careful detail preparation on your end. Not only do you have to think about the venue, but you also must consider the food, the theme and the entire program, too. One excellent idea though is to hold it in a rooftop restaurant in Singapore.
It is best to start with the basics. You need to know the theme for the party, the number of attendees, the date that it will happen, as well as the food and drinks. Too overwhelming? Here are a few hacks that you may consider.
Define the Event’s Objectives
It is crucial to be clear on the event’s goals right from the start. Doing so will help you with your decision-making as you go along. A few of the most common objectives of such events are acknowledging achievements within the company and celebrating a year of hard work. Meanwhile, other parties often revolve around building business relationships or motivating the staff.
Choose the Best Time
You must know the best time to do the party. Based on historical holiday party data from Winston Batallia, at least 20% of corporate events happen during lunch hour. However, not everyone can participate in the event since a few must stay in the office and do the work. But doing it on lunch hour lets the company control the costs as well as reduce the personal time taken from the employees.
If lunchtime is not ideal, then it is best to do it in the evening. This will allow more employees to attend the event. However, doing so can mean higher costs, depending on the time of the week that the party will take place.
Consider Doing It in the Off-Season
Instead of holding the party during Christmas or Thanksgiving, for instance, you can try to host the event where no holidays are coming up. If your objective is for employee appreciation, you can do the event in early October or even late January. You will be able to find more slots on venues as well as save money on catering services.
However, one drawback of doing it on off-season is that most employees might not take it seriously. It is highly advisable to build hype around the event since it is not a traditional party.
Create a Team
Lastly, you should create a team that will handle the event to ensure that it is a success. You can consider asking several organisations within the company to get involved with the party. Doing so will encourage more employees to get involved with the planning and execution.
Planning a party can be fun and tedious at the same time. It will test your skills when it comes to organising and managing the budget. If the budget cannot cover the event, then you should come up with other ways to make things work.